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Last updated: November

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18, 2024
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titleTABLE OF CONTENTS (Click/Tap to Expand and Contract)
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  1. Definition: “Verification on an oath or affirmation” means a declaration that a statement in a record is true” (IC 33-42-0.5-35).

  2. Requirements

    1. Identity of Principal: “A notarial officer who … takes a verification of statement on an oath or affirmation … shall determine, from personal knowledge or satisfactory evidence, that the individual appearing before the officer has the identity claimed …” (IC 33-42-9-2[a]).

    2. Signature of Principal: “A notarial officer who … takes a verification of statement on an oath or affirmation … shall determine … that the signature on the record is the signature of the individual” (IC 33-42-9-2[a]).

    3. Witness Signature, Oath: The short form certificate of notarial act for a verification on oath or affirmation (NPG) states, “Signed and sworn to (or affirmed) before me …” indicating that the Notary Public performing the verification must personally witness the principal sign the record.

Signature Witnessings

Requirements

  1. Identity of Principal: “A notarial officer who … attests or witnesses to a signature … shall determine, from personal knowledge or satisfactory evidence, that the individual appearing before the officer has the identity claimed …” (IC 33-42-9-2[a]).

  2. Signature of Principal: “A notarial officer who … attests or witnesses to a signature … shall determine that the signature on the record is the signature of the individual” (IC 33-42-9-2[a]).

  3. The short form certificate of notarial act for a signature witnessing (NPG) states, “Signed and sworn to (or affirmed) before me …” indicating that the Notary Public performing the verification must personally witness the principal sign the record.

  4. Witness Signature: The short form certificate of notarial act for a signature witnessing (NPG) states, “Signed (or attested) before me …” indicating that the Notary Public performing the signature witnessing must personally witness the principal sign the record.

Copy Certifications

  1. Requirements: “A notarial officer who attests to or certifies a copy of a record or item shall verify that the copy is an accurate, full, and true reproduction or transcription of the record or item” (IC 33-42-9-2[b]).

  2. Paper Printout of Electronic Record: “A notarial officer who makes an acknowledgment or proof under IC 32-21 or IC 33-42 may certify that a paper or tangible copy of an electronic record is a true and correct copy of an electronic record by:
    “(1) executing and attaching the notarial officer's official seal to a tangible paper certificate; or
    “(2) affixing or attaching the certificate to the paper or tangible copy of an electronic record” (IC 32-21.2.5.12[c]).

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