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September 18, 2024

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1. Notarial Acts

   1. Inked Stamp or Embosser: “‘Stamping device’ means a physical device capable of affixing or embossing a record with an official seal” (IC 33-42-05-1[13]).

   2. Shape and Size: Not specified.

   3. Components: “The official seal of a notary public must include the following:
      “(1) The words ‘notary public’.
      “(2) The words ‘state of Indiana’.
      “(3) The word ‘seal’.
      “(4) The name of the notary public exactly as it appears on the notary public’s commission certificate.
      “(54) The words ‘commission number’ followed by the commission number of the notary public.
      “(65) The words ‘my commission expires’ followed by the expiration date of the notary public’s commission” (IC 33-42-10-2[a]).
      “The seal described in subsection (a) may include any other information chosen by the notary public to be included on the seal” (IC 33-42-10-2[c]).
      “An ‘official seal’ does not require the word ‘seal’ to be contained within the physical … image described in [IC 33-42-0.5-21] subsection (a)” (IC 33-42-0.5-21[b]).

   4. Legibility: According to IC 33-42-10-12[b][2][B], a Notary’s name that appears as part of the official seal must be legible when the record to which the official seal is affixed is photocopied.

2. In-Person Electronic and Remote Notarial Acts: “The official [electronic] seal of a notary public must include the requirements listed in IC 33-42-0.5-13” (75 IAC 7-6-2[c]).

   1. Components: The electronic seal must include the following (IC 33-42-0.5-13):

      1. The words, ‘notary public’;

      2. The words, ‘state of Indiana’;

      3. The Notary Public's name as it appears on the Notary's commission certificate;

      4. The words, ‘commission number’, followed by the Notary’s commission number; and

      5. The words, ‘my commission expires’, followed by the expiration date of the Notary's commission.
         “An ‘official seal’ does not require the word ‘seal’ to be contained within the … electronic image described in [IC 33-42-0.5-21] subsection (a)” (IC 33-42-0.5-21[b]).

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